How we modernized security infrastructure across 63 buildings, affecting 6,300 employees, while delivering the district's largest project in 20 years—2% under budget.
Round Rock ISD faced a critical security challenge: their access control system hadn't been comprehensively updated in two decades.
Legacy systems across 63 buildings with incompatible hardware
Inconsistent access protocols creating safety risks
Manual processes requiring excessive time
20+ Years
Since last major upgrade
5 Systems
Different platforms in use
We developed an equity-centered phased approach that minimized disruption while ensuring comprehensive modernization across all campuses.
Comprehensive audit of existing systems with equity lens, ensuring all campus needs were heard
Evaluated 8 vendors and designed unified architecture with equal access priorities
Comprehensive staff training ensuring equal proficiency across all campuses
Strategically selected diverse pilot sites to ensure the system worked for all buildings.
Systematic deployment with community-sensitive sequencing across all 63 buildings
Carefully planned rollout sequence to avoid any perception of "testing" on Title I schools. Mixed deployment across diverse campus types ensured all communities felt valued.
Established dedicated channels for Title I school concerns with guaranteed 24-hour response times. Issues were prioritized and resolved quickly to maintain community trust.
Meetings ensured all stakeholders understood the project benefits and timeline, regardless of background.
We implemented a district-wide unified access control system that enhanced security while simplifying operations.
Single platform controlling access across all 63 buildings with real-time monitoring
Seamless connection with emergency response systems for instant lockdown
Administrative access via mobile devices for rapid response
Comprehensive analytics for security incidents and compliance
The project delivered exceptional results across all key performance indicators.
This project reinforced critical principles that drive successful large-scale transformations.
Breaking the project into manageable phases allowed us to maintain operations while systematically upgrading.
Engaging all 6,300 affected employees from day one created champions at every level.
Weekly updates and transparent progress reporting eliminated confusion and built trust.
Our 20% contingency buffer proved essential when we discovered additional needs.
Comprehensive training reduced support tickets by 75% post-launch.
Detailed documentation enabled smooth handoff and future reference.
Let's discuss how proven PMO leadership can help you deliver complex projects on time and under budget.